Exevia - Accurate Motoring Expenses
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Exevia has been developed to save time and money and ensure compliance

  • SmartPhone GPS ensures accurate business mileage
  • Accurate mileage expenses claims
  • Accurate CO2 emissions reports
  • Uses DVLA data look up to ensure figures are accurate for each vehicle
  • Enables maximum VAT reclaim on the fuel portion of mileage expenses payments
  • Reduces mileage expenses recording and reporting time for employees

  • Reduces administration at all levels – driver / manager / payroll
  • Accommodates disallowed ‘Home to Base’ travel claims
  • Provides Start, Home Start, Base Start, / Finish, Home Finish and Base Finish to accommodate ‘triangular journeys’
  • Zero time and effort on HMRC expenses audits
  • Avoids HMRC fines – up to £18000 per driver
  • Zero installation cost and easy to set up

Business mileage claims may be inaccurate because;

  • Drivers are including ‘Home to Base’ in their mileage calculation
  • Drivers are using online maps to calculate their mileage
  • Drivers are rounding up or exaggerating their mileage
  • Drivers are creating ghost journeys

Current methods of recording and submitting business mileage

49% of drivers use vehicle trip meter to record journey

Then they;

Manually complete a paper-based expenses sheet with receipts attached

OR

Complete a spreadsheet which is emailed to Payroll with receipts to follow

OR

Re-enter the details in an online expenses system

Although these methods are accurate they are;

  • Open to abuse
  • Administratively time consuming
  • Not auditable
  • If driver forgets – resort to online maps

38% of drivers use online maps from city to city

FromToGoogle / RACMicrosoft / BingAA RouteplannerAppleLargest VarianceLargest % Variance
GlasgowEdinburgh46.947.247.746.51.22.58
ChesterLeeds83.385.783.182.92.83.38
BirminghamCambridge97.696.999.199.62.72.79

Using online maps is time-consuming, not accurate, not consistent and doesn’t represent the actual journey.

Although perhaps more accurate, the same is true for postcode to postcode.

Most Importantly – None of these methods take account of ‘Home to Base’ mileage.

 

Exevia gives managers complete visibility and control of driver expenses and journeys

 

Expenses Administration could be costing your business thousands of pounds

  • Most drivers spend over 1 hour per week recording and submitting their mileage expenses. In this scenario, that is 100 hours per week and 400 hours per month of company time
  • An employee working a 40 hour week on £25K salary is an hourly rate of £12.50
  • That means a company with 100 drivers is paying £5000 per month to employees to record and submit their expenses

For more information or to setup Exevia for your drivers please Contact Us.

CONTACT US
  • Exevia and VAT Reclaim
  • HMRC Compliance and Audit
  • Home to Base Mileage

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Exevia NEWS

  • New software targets Local Authorities ‘spend to save’ initiativeOctober 19, 2016 - 8:00 am
  • June 1st – HMRC Advisory Fuel Rates UpdatedJune 2, 2016 - 1:36 pm
  • whatA New Tool for Fleet ComplianceJanuary 26, 2016 - 8:00 am

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